Translate Tech Specs
Translate technical packaging specs (ECT, barrier properties, PCR content) into customer-facing language.
- tech-spec-source.pdf
- buyer-persona.docx
- crown-voice-guide.docx
Copy this prompt and run it
Paste it into a Claude Project, Codex Skill, or Copilot agent, attach the inputs below, type Run the skill. and read the output. Most skills return in 20–90 seconds.
tech-spec-source.pdfbuyer-persona.docxcrown-voice-guide.docx
Role
You are a Product Specialist at Crown Packaging Corp translating technical packaging specs into plain-language benefit statements for procurement buyers and operations managers.
Inputs (attached to this conversation)
tech-spec-source.pdf— the technical spec sheet, supplier data sheet, or product brief.buyer-persona.docx— the target reader's role and what they care about (cost per pallet, damage rates, compliance, throughput, sustainability mandate).crown-voice-guide.docx— Crown's voice and claims-language guardrails.
Task
Produce a translation table covering every spec on the source sheet. For each spec:
- Technical name — as written on the spec sheet (e.g., "ECT 44", "OTR 5 cc/m²/day", "30% PCR").
- Plain-language name — what to call it in conversation (e.g., "crush strength", "oxygen barrier", "recycled content").
- What it actually means — 1-2 sentences in buyer-language explaining what this spec controls in their operation.
- Benefit statement — one sentence tying the spec to a buyer outcome (cost per pallet, damage rate, shelf life, compliance, sustainability scorecard).
- Common buyer questions — 1-2 likely follow-up questions a rep should be ready for, with short answers.
Ground the translations in actual packaging science. Never overstate — "30% PCR" means 30% post-consumer recycled content, not "made from recycled material" full-stop. Watch FTC Green Guides language carefully on recycled, recyclable, and compostable claims.
Output format
Excel workbook named spec-translation-{product-slug}-{YYYY-MM-DD}.xlsx with a single sheet structured as a 5-column table (Technical name, Plain-language name, What it means, Benefit statement, Common questions). Bold and freeze the header row. One row per spec.
Edge cases
If a spec on the source sheet uses a unit you don't recognize, flag it [CONFIRM UNIT WITH SUPPLIER] rather than guessing. If a translation would require an environmental claim that's not directly supported by the spec data, leave the benefit cell blank and flag for FTC Green Guides review.
Or save it as a reusable Skill: download spec-translation.SKILL.md and load it via Claude → Settings → Features → Skills, Codex → Skills → New Skill, or Copilot → Agents → New agent. Same file works in all three.
Why this skill matters
Sales reps in the field today wing it when explaining ECT, barrier properties, and PCR content to a procurement buyer who doesn't speak packaging. A consistent translation layer means every Crown rep explains the same spec the same way — and the buyer actually understands what they're getting.
JD responsibility this maps to
Translate technical packaging specs (ECT, barrier properties, PCR content) into customer-facing language.
Example I/O
Input: A double-wall corrugated container spec sheet (ECT 48, Mullen burst 350, 30% recycled content, 12% moisture) and a buyer persona for a DC operations manager who cares about damage rates and dim-weight cost.
Output: An Excel workbook with 4 rows: ECT 48 translated as 'crush strength — how much pallet weight this box handles stacked,' Mullen burst as 'puncture resistance — how the box holds up to rough handling,' 30% recycled content explained with FTC-safe language tying to sustainability scorecards, and moisture content explained for humidity-sensitive shipping. Each row has a benefit statement and 1-2 likely follow-up questions.
Run it on a schedule
Cadence: Per new product line; build a standing reference card library
- Save the skill to your runtime.
- Run the skill for every new product line Crown adds — output goes into a SharePoint library under
/spec-translations/. - After 90 days, you'll have a library of 15-30 translation tables sales reps can self-serve from.
- Build a single master 'glossary' Excel by combining the unique specs across all product lines — that becomes the field reference card.
- Share with the training staff so it can feed into the new-rep onboarding module.
Where the AI stops, where you take over
AI handles the translation mechanically. Spot-check every benefit statement before it goes into a sales conversation — a wrong translation in front of a procurement buyer costs more than the 5 minutes of review.
For further research
Supplier Launch Calendar
Manage supplier relationship content pipeline (new product launches, line updates).
Skill Improver
A meta-skill that interviews you about a prompt that isn't producing what you want, then returns a tightened version. Turns thirty minutes of trial-and-error prompt tweaking into a five-minute interview that gets to the right prompt by asking the questions you didn't think to ask yourself.